http://kb.ttsd.k12.or.us/articles/view/201

Grade Book 101: Intro to the Elementary Grade Book

Created on 03/11/2014
Modified on 11/10/2016
Documentation for teachers using the grade book at the elementary level.

Introduction

At its most basic, the TeacherVUE grade book lets you add and score assignments for your students and have those scores feed into the report card. The grade book offers many other features however:

  • Visually highlighting student performance levels.
  • Running progress reports, missing assignment reports and many others.
  • The ability to filter your grade book view by subject, date, report card row etc.

This article will cover the basics of creating and scoring an assignment. The knowledgebase has a growing list of articles covering the elementary grade book that will move you beyond the basics. 

Creating an Assignment

1. Go to the Grade Book menu and select the "New Assignment" menu item.

Grade book menu with new assignment menu item selected
 

2. On the top half of the assignment creation screen you will fill out several pieces of information about the assignment. You will also see a summary of existing assignments on the left.

  • Top section of new assignment screen with sample information filled inAssignment Name
  • Description (optional)
  • Date of Assignment - Date the assignment was created. Defaults to current date
  • Assignment Category - Options are Normal, Extra Credit and Not for Grading
  • Show in Parent/Student Portal -  ParentVUE and StudentVUE are not turned on for any of our elementary schools by default so this setting is not relevant.
  • Due Date - Defaults to current date. Note: Some assignment types do not have a due date
  • Category - (optional, but useful for filtering assignments)
  • Subject - (optional, but useful for filtering assignments)
  • Score Type - Determines what scores you can enter when scoring assignments.
    • ​​Letter Grade  - Not used at elementary level
    • Percentage - 0-100%. Can enter decimal values (e.g. 42.7) when scoring
    • Raw Score - Any numeric value. Can enter decimal values when scoring
    • Rubric (recommended) - A one to four scale. Can only enter 1, 2, 3 or 4.
  • Max Score (only used for the "Raw Score" score type) - Think of this as the maximum score a student could see on an assignment you hand back. 
  • Points - Report card marks are calculated based on the number of points earned as a percentage of the number of points possible. For simplicity, set the points to match the maximum score a student could receive for the selected score type.
    • Percentage score type - 100 points
    • Raw Score score type - set "max score" and "points" to the same number
    • Rubric score type - 4 points

How Points Work

For any report card item, the grade book will look at how many points are possible for all of the assignments that are correlated with that report card item. It will then determine what percentage of these possible points the student earned.

These percentages are then converted to report card marks based on the ranges outlined in the adjacent table. You always have the option to override this calculation before posting grades.

Percentage Range Calculated Mark
100.01 – 200% 4
75 – 100.00 3
50 – 74.99% 2
0 – 49.99 1

  

3. Directly below the information you just filled out you will see three tabs: Report Card Correlations, Standards Correlations and Grading Periods. Make sure the "Report Card Correlations" tab is selected.

new assignment screen with "report card correlations" tab selected.
 

4. Scroll down and select the report card item(s) you want to associate this assignment with. In the example below, I have selected the "Narrative Techniques" report card item. The points students receive for this assignment (and any other assignments with "Narrative Techniques" checked) will feed into the "Narrative Techniques" item on the report card. Note: The "All" checkbox is only used for classrooms (like blends) that cover more than one grade level.  

new assignment screen, report card correlation area with several boxes checked
 

5. The "Grading Periods" tab lets you select the grading period you want the assignment to apply to. By default the current grading period will be selected, but if you want to set up assignments for future grading periods, you can do this on the "Grading Periods" tab.

6. We do not use the "Standards Correlations" tab.

7. At the top of the screen, click the "Save Assignment" or "Save/Add Another Assignment" button. If you choose the latter, the assignment name and description will be cleared, but other values (dates, type, subject, correlations etc) will be preserved. When you click "Save Assignment" you will be taken back to the main grade book screen.

Scoring an Assignment

Scoring by Student

entering scores on the main grade book screen

  1. From the main grade book screen, click on the cell for the student & assignment you want to score. The score you are able to enter depends on the "score type" you selected when creating the assignment.
  2. The tab key on your keyboard will move the cursor to the right to score the next assignment for that student. The enter/return key will move the cursor down to score the next student for the same assignment.
  3. Click the "Save Changes" button to save your scores. 
  4. Note: The red down pointing arrows indicate that the student received less than 50% of the possible points for the assignment 1 out of 4 for example. You can also color code cells based on their score using a tool called "analysis bands."  

 

Scoring by Class

  1. From the main grade book screen, click on the name of the assignment you want to score. From the menu that appears, select "Enter Scores." This will take you to a new score entry screen for that assignment.
    Assignment popout menu with "enter scores" selected
     
  2. Use the pulldown menus to score your students. If you score one student and then click the down pointing green arrow one time, all unscored students below will receive that same score. If you click the green arrow a second time all students below will receive that score, including students that already had a score. If you accidentally clicked twice and unintentionally overwrote some scores, click the "Cancel/Return to Grade Book" button to exit without saving your changes.
    grade entry by class screen
     
  3. The score entry screen also gives you the option to exclude individual students from an assignment (if they were absent for example), hide the assignment from Student/ParentVUE and add comments and notes.
     
  4. When done, click on the "Save/Return to Grade Book" button to return to your main grade book screen. The "Save" button will save your progress but keep you on the score entry screen.
    Save & cancel buttons

 

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