This article will show you how to use Google's Backup and Sync software to back up important files on your computer to Google Drive. Once installed, Backup and Sync will work in the background automatically backing up your important data. Unlike personal Google Drive accounts which are capped at 15GB of storage, our TTSD Google Drive accounts do not have a storage limit.
Important: Google Backup and Sync is a It will try to keep your selected computer folders in sync with Google Drive. If you delete a file on your computer, it will be deleted from Google Drive as well.
Our staff acceptable use policy states that staff will "protect student data and confidential student information..." This includes deleting, in a timely fashion, student data that is no longer needed. With automatic backups, it can be easy to forget to fully delete files with student data.
Firefox and Chrome both offer the ability to sync your bookmarks and other settings if you are signed in to the browser. This effectively serves as a backup of this information, so there is no need to back this information up via Google Backup and Sync.Signing in to Firefox or Chrome on a different computer will automatically restore your bookmarks and other settings. Visit each browsers' preference/settings screen to turn on syncing if you would like to preserve this information. Check in with your building tech if you need help with this process.
Make note of your "must have" applications. Mac users can look at the Applications folder. PC users can click on the "Start" button to see a list. You can jot them down manually or take a screenshot. Backing up applications using Google Backup & Sync is not practical as the support files needed by an application can be scattered across multiple locationson your computer. Up to date versions of district wide apps will either be pre-installed or available through Self Service on your new computer. You will need to reinstall the current version of other apps manually.
If you don't see the "Backup and Sync From Google" application in your applications folder, follow the instructions below. If you do see it, skip ahead. PC users, your download and application location will be different than the Mac screenshots pictured below. Ask your building tech for help if needed.
1. Locate the installer file on your computer and double click.
2. Drag application to your applications folder.
1. Double click to launch.
2. If prompted, click "Open"
3. Click "Get Started," then sign in with your full TTSD email address and your TTSD email password.
4. By default, Backup and Sync will back up your Desktop, Documents and Pictures folders. You can click "choose folder" to include additional folders.
Replacement Cycle Instructions
5. Google Backup and Sync can also back up from Google Drive to your computer. We won't be doing this as it would fill up your computer hard drive fast!
6. Think of this as the "fill up my hard drive" check box. You do not want to check this box!
7. Click "start." Backup and Sync will work in the background, copying your selected folders to Google Drive. The first run will probably take a long time. Subsequent syncs will be much quicker.
8. Open Google Drive to view your backup in the new "Computers" area on the left side of the screen.
9. The new cloud icon in your menu bar (task bar on PCs) lets you quickly access Backup and Sync. Click on it to access your backup folder (1) or your preferences (2).
1. Access the backup folder on Google Drive
2. Access preferences and other options pictured below.
10. Open preferences and verify that "Ask before removing items everywhere" is set. With this setting, Backup and Sync will:
In the example pictured below, I deleted the "Week 10 Lesson Plan" file from the desktop on my computer. I was then presented with two options to keep my computer and Google Drive in sync.
The instructions below will move your backed up files to your new computer and remove them from your old computer. So...
1. Follow the instructions above to set up Backup and Sync on your new computer. Hey kids, don't forget to uncheck the "Sync my drive to this computer" box in step 6. During the setup, make sure you give your new computer backup a clever name like "My NEW Computer." This will make your life easier when restoring files.
Note: Steps 2-6 below are also covered in a video at the bottom of this article. If you prefer video instructions, feel free to jump to the bottom of this article.
2. Open Google Drive on your new computer and then open your two backup folders on the left side of the screen using the grey triangles to expose their contents.
3. Select the folder from your old computer you want to restore. When the folder's contents display on the right side of the screen, select the file(s) you want to recover. If you have a LOT of items in a folder, scroll down to the bottom of the page to make sure they are all loaded. In the example below, I selected my Desktop backup folder and then selected all of its contents. Be sure to drag the contents of the folder and not the folder itself. In this example I am dragging the contents of the Desktop folder, not the Desktop folder itself.
Pro tip: Click on one file and then cmd-a (Mac) or ctrl-a (PC) to select all files.
4. Drag the selected files from your OLD backup on top of the matching folder in your NEW backup. When the files are on top of the NEW location (you will see it outlined in blue) let go. This will start the transfer process.
5. Repeat the steps above to restore your remaining files. You will see them show up on your NEW computer.
6. Once you are confident all files have transferred to your new computer, control click (Mac) or right click (PC) on "My OLD Computer" (or whatever you named your old computer) and select "Remove" from the menu that appears.
Best viewed fullscreen. Covers the restore steps directly above, but also shows you: