http://kb.ttsd.k12.or.us/articles/view/693

COVID-19 Distance Learning: Grade Book & Report Card Guidance

Last modified on 05/27/2020

Guidance for grading assignments in the Synergy grade book as well as entering marks for the report card.

Updated May 26: It is now time for high school teachers to switch over to the Pass/Incomplete report card score type following these instructions. Updated the "High School Guidance" section to reflect this.
 

ODE Guidance

The guidance in this article is based on ODE's "Distance Learning for All" documentation. We'll cover assignment grades in the Synergy grade book and (for those using it) Google Classroom as well as marks for the report card. 

Contents

 

Elementary School Guidance

See the documents below for more information

Scoring Synergy Grade Book Standards

No Grading Changes Needed: Continue to score report card standards that you have attached to assignments the same as before using the 1-4 rubric. You will continue to see a 1-4 for the overall standard score based on these individual scores.
grade book showing overall standard scores and the individual scores that feed them

NEW: The overall 1-4 marks you see above will automatically calculate a P or an N for the report card. See "Report Card Marks" below.
 

Optional Analysis Band: We have created a simple "Elem. Pass/No Evidence Band" analysis band that may be helpful when viewing your main grade book screen. It will color all 2-4 scores green and all 1s red.

 main grade book screen with red/green analysis band coloring in cells.
 

Report Card Marks

When the grading window opens, teachers using the Synergy grade book will still go to the "Report Card Preview - Standards" screen to transfer their calculated marks to the report card.

  • Standards that have an overall score of 2, 3, or 4 will receive a P (pass).
  • Standards that have an overall score of 1 will receive an N (no evidence).

report card preview screen showing overall standard scores and the marks that will post to the report card.
Numbers in orange show the overall score for the standards.
The Ps and Ns in the pulldown menus are the calculated marks that will transfer to the report card.

 

Note: On the pulldown menus for entering report card marks you will see single dash (-) and double dash (--) options. Please do not use these. Only use the P and N marks.
report card mark pulldown menu with -, --, P, and N options
 

Viewing Report Cards

If you would like to see what the report card looks like, including which boxes are greyed out for Quarter 4, follow the steps below. Remember: Your front office will be generating the actual reports cards that will be sent home. These are just for your own information/viewing.

1. Go to Report Card → Students.

2. Click the "View Report Cards" button.

view report cards button
 

3. From this screen, you can generate report cards for individual students or a blank set for your class.

student names (blurred) with links to view their report cards.
Viewing individual report cards.

generate blank report cads button
Generate a set of blank report cards for the entire class.
 

4. Note: Please do not change the "Language" setting for any students. If you see something that needs to be corrected, contact your front office.

 

Middle School Guidance

Scoring Synergy Grade Book Assignments

Use the new "Pass/Incomplete (score 1 or 0)" score type when creating assignments. You will score assignments 1 for "pass" and 0 for "incomplete." See the "TTSD Distance Learning for All: Middle School Proposal" document for additional guidance on when to score 0 vs 1.

grade book score type menu with "Pass/Incomplete (score 0 or 1)" selected
 

Scoring Google Classroom Assignments

When creating a new assignment, set the "Points" to 1. When scoring assignments, enter a 0 or 1. These scores will Sync to the Synergy grade book if you have set up Google Classroom integration.

Google classroom assignment "points" area with points set to 1
 

Report Card Marks

Switch all of your students to use the "Pass/Incomplete" report card score type using these instructions so they will receive a P or I for their overall class grade. Do this now so students and parents will see the P or I marks in the StudentVUE/ParentVUE grade book. When the grading window opens, these are the marks that will transfer to the report card.
Note: we have turned off the % display in the ParentVUE/StudentVUE grade book, so they will only see the P & I marks.

 

 

High School Guidance

Scoring Synergy Grade Book Assignments

No changes needed. Continue scoring your assignments as usual.  

Scoring Google Classroom assignments

No changes needed. Continue scoring your google Classroom assignments as usual. These scores will Sync to the Synergy grade book if you have set up Google Classroom integration.

Report Card Marks

May 26th Update: Switch all of your students to use the "Pass/Incomplete" report card score type using these instructions so they will receive a P or I for their overall class grade. Do this now so students and parents will see the P or I marks in the StudentVUE/ParentVUE grade book. When the grading window opens, these are the marks that will transfer to the report card.

 

Comments, Notes, and Excluding Assignments

The distinction between comments, notes and the action of excluding an assignment for a student can be confusing. Generally speaking, all three can be entered from the main grade book screen or from the "Enter Scores" screen for an assignment.
Note: If the assignment came from Google Classroom Googl eG, you will need to do all three from the "Enter Scores" screen. 

Comments
  • Comments show up in the ParentVUE/StudentVUE grade books.filters & options area with the "show comment codes" and "assignment note entry" boxes checked.
  • Comments can be entered on the main grade book screen by entering the comment code. Example: "mi" for "Missing" or "la" for "Late"
  • Adding a comment to an assignment is not the same as grading that assignment. That said, you can set up the "missing" comment to automatically enter a score of zero when you use the "mi" comment. (instructions)
  • Using the "missing" comment code will make the assignment show up on the "Student Missing Assignments" grade book report and will add to the "Missing Assignments" count in the Parent/StudentVUE grade books. (screenshot below)
  • To see comments on your main grade book screen, go to the "Filters & Options" area and check the "Show Comment Codes" box. 
Notes

assignment note entry from main grade book screen. text fields for public and private notes.

  • Notes can be public or private. Public notes will show up in the Parent/StudentVUE grade book and some grade book reports. Private notes will not.
  • You will need to enable "Assignment Note Entry" in the "Filters & Options" area to enter notes from the main grade book screen as pictured to the right.
Excluding Assignments for a Student
  • Excluding an assignment for a student means that the assignment will not be included in the overall class grade calculation.
  • Excluding an assignment will hide that assignment in the Parent/StudentVUE grade books.
  • Entering "ex" on the grade book is a shortcut to exclude the assignment. It is the same as checking the "Exclude" box on the "Enter Scores" screen. 
Grade Book Main


Notes: The "e" for 8.1 Reflection assignment indicates it is excluded for the student.
 

ParentVUE/StudentVUE Grade Books (same student as above)

ParentVUE StudentVUE grade books with assignments, comments and public notes showing.

  1. The Missing Assignment count is a count of assignments that have the "missing" comment.
  2. Public notes show up in plain black text after any comments.
  3. The excluded 8.1 Reflection assignment doesn't show up in this list. Assignments that have the Google "G" are ones that synced from Google Classroom. (sync setup instructions)
  4. Comments show up in bold red text.
     

Removing Comments, Notes or an "Exclusion" for a Student

All three can be easily handled from the "Enter Scores" screen by: Unchecking the "Exclude" box, selecting the top (blank) comment in the pulldown menu and deleting the text in the note fields. Be sure to save your changes. Note: Some comments like "mi" are set to remove themselves when you enter a score. 

Enter scores screen showing assignment grade, exclude checkbox, show in portal checkbox, comment pulldown, and public and private notes.

 

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