http://kb.ttsd.k12.or.us/articles/view/846

Canvas: Transition to Quarter 2

Last modified on 01/13/2021

Instructions for middle and high school teachers on how to set up their quarter 2 courses in Canvas. These instructions will also apply to the Q2 → Q3 and Q3 → Q4 transitions.

 

Introduction

Middle and high school teachers will receive new course cards/sections for their quarter 2 courses. Students will be automatically rostered.

  • High school teachers will see these course cards on November 9th. 
  • Middle school teachers will see them after 5:00PM on November 11th.
  • Students will not see these Q2 course cards until November 15th.
  • Students will see their Q1 courses in Courses → All Courses → Past Enrollments.
  • Teachers will still be able to view their Q1 course content (all courses → Past Enrollments)

Once you have your new Q2 course cards, you will need to adjust their settings and, if appropriate, bring over whatever content you want from your Q1 courses. The first part of this article covers steps that ALL teachers should take. The rest of the article contains instructions for different scenarios. Please jump to the appropriate scenario after completing the "All Teachers" section.

Contents

  • All Teachers - Steps all teachers will take before moving on to their specific scenario.
  • "Scenario A" - Teachers that are teaching the same subject(s)and same classes next quarter.
  • "Scenario  B" - Teachers that are uncoupling and/or getting reassigned to a new class next quarter. (Middle School)
  • "Scenario C" - Middle school Advanced Math 7, Algebra 1 and Geometry teachers. Teachers serving students across multiple schools (100% online teachers)

 

All Teachers

Steps all teachers will take before moving on to their specific scenario.

In Your OLD Quarter 1 Course
  1. Export your grade book: Grades → Actions → Export. This will download a CSV (Excel) file to your computer with assignment grades and overall class grade. One week after the start of Quarter 2, After you would need to temporarily add a student back to the Q1 course to view their grades online, so exporting the Q1 data now will save you time.
  2. Adjust Course Name: Course → Settings → Course Details tab, Add "(Q1)" to the course name. Example: Math 7 - Engstrom (Q1). Note this name if you plan on bringing over content from this course into your Q2 course.
  3. Click "Update Course Details" at the bottom of the page.
In Your NEW Q2 Course
  1. Adjust Course Name AND Course Code: Course → Settings → Course Details tab. Recommendation for both: Course Name - Your Last Name (Q2)
    Example: Math 7 - Engstrom (Q2)
  2. Click "Update Course Details" at the bottom of the page.
  3. Adjust Section Names: Course → Settings → Sections. Click on section name and then "Edit Section" It is important that you follow this format: Period of the Class - Class Title - Teacher Name
    Example: Per 2 - Math 7 - Engstrom (we will try to automate this for quarter 3)
  4. Click "update section"

Scenario A

Teachers that are teaching the same subject(s)and same classes next quarter.

  1. High School Only: IF you have Florida Virtual content you don't want in your Q2 course, go to Settings and click on the "Reset Course Content" button, and confirm.

  2. Import Q1 course content: From your NEW Q2 course home screen, click the "Import Existing Content" button on the right.
    "import existing content" button

  3. In the "Content Type" pulldown menu, select "Copy a Canvas Course"

  4. In the "Search for a course" field, search for and select the Q1 course name you set in the "All Teachers" section above. Example: Math 7-Engstrom (Q1)

  5. Click the "Select specific content" radio button so you can choose the content you want to bring over from Q1. Click "Import"
    import content screen with options described in the steps above this image

  6. In the "Current Jobs" area, click "Select Content" and then choose the content you want to bring over from Q1: Settings, modules, pages, rubrics, etc. Click the → to select individual items in that area. Be sure to select "Pages" to get your course home page.

    select content screen with modules, assignments, files etc listed for selection select content screen with modules area expanded and individual modules showing.
    Checking these boxes will bring in ALL content under  Modules area expanded so individual modules can be selected.
  7. Important Notes:

    • Be sure to select "Content Settings" to save some setup time. 

    • You don't need to select the individual assignments, quizzes, files associated with a module. Selecting a module will also import any associated resources it needs.

  8. When done, click "Select Content." You will see a progress bar. If you don't see your content right away don't panic, and don't repeat the import process again. You will likely create duplicates.
    import progress bar

    "completed" message where progress bar was.

  9. After import is complete, go to your course and do the following:

    • Assignments → Set up assignment groups if you use them and adjust/disable assignment groups weighting. Publish/unpublish assignments as desired.
      Note: assignments you brought over from Q1 will be in the "Imported Assignments" group which, if you are doing assignment groups weighting may impact the students' grades. You can drag them to a different group if necessary. 

    • Settings → Course Details: Choose your course image. Click "Update Course Details" at the bottom of the page.

    • Settings → Navigation: adjust as desired, but make sure that "People" is NOT visible.

    • Settings → Apps → View App Configurations button: Click the gear next to "FLVS Global LTI Provider" and delete it! If present, it will cause errors. We use the "FLVS Global LTI Provider (TTSD)" which can't be deleted.

  10. When you are done, return to the course home screen and publish your course. Note: Students will not be able to see the course until November 15th

 

Scenario B (Middle School Only)

Teachers that are "uncoupling" and/or getting reassigned to a new class next quarter. Important: You can only bring over content from Q1 courses that you taught. If you need to bring over content from a course you didn't teach, have the teacher of that Q1 course add you as another teacher.

  1. Import Q1 course content: From your NEW Q2 course home screen, click the "Import Existing Content" button on the right.
    "import existing content" button

  2. In the "Content Type" pulldown menu, select "Copy a Canvas Course"

  3. In the "Search for a course" field, search for and select the Q1 course name you set in the "All Teachers" section above. Example: Math 7-Engstrom (Q1). Click the "Select specific content" radio button so you can choose the content you want to bring over from Q1. Remember, you can only import content from courses you taught. If you need to import from a Q1 course you didn't teach, ask the teacher of that course to add you. Click "Import"
    import content screen with options described in the steps above this image

  4. In the "Current Jobs" area, click "Select Content" and then choose the content you want to bring over from Q1: Settings, modules, pages, rubrics, etc. Click the → to select individual items in that area. Be sure to select "Pages" to get your course home page.

    select content screen with modules, assignments, files etc listed for selection select content screen with modules area expanded and individual modules showing.
    Checking these boxes will bring in ALL content under  Modules area expanded so individual modules can be selected.
  5. Important Notes:

    • Be sure to select "Content Settings" to save some setup time. 

    • You don't need to select the individual assignments, quizzes, files associated with a module. Selecting a module will also import any associated resources it needs.

  6. When done, click "Select Content." You will see a progress bar. If you don't see your content right away don't panic, and don't repeat the import process again. You will likely create duplicates.
    import progress bar

    "completed" message where progress bar was.

  7. After import is complete, go to your course and do the following:

    • Assignments → Set up assignment groups if you use them and adjust/disable assignment groups weighting. Publish/unpublish assignments as desired. 
      Note: assignments you brought over from Q1 will be in the "Imported Assignments" group which, if you are doing assignment groups weighting may impact the students' grades. You can drag them to a different group if necessary.

    • Settings → Course Details: Choose your course image. Click "Update Course Details" at the bottom of the page.

    • Settings → Navigation: adjust as desired, but make sure that "People" is NOT visible.

    • Settings → Apps → View App Configurations button: Click the gear next to "FLVS Global LTI Provider" and delete it! If present, it will cause errors. We use the "FLVS Global LTI Provider (TTSD)" which can't be deleted.

  8. When you are done, return to the course home screen and publish your course. Note: Students will not be able to see the course until November 15th

Scenario C

Middle school Advanced Math 7, Algebra 1 and Geometry teachers. Teachers serving multiple schools. High School 100% online.

If Using Florida Virtual Content
  1. Follow the instructions in the KB article below to import selected content from the Florida Virtual course. Only do this process once or you will end up with duplicates!

    Importing Individual FLVS Content from The Commons

  2. After import is complete, go to your course and do the following:

    • Assignments → Set up assignment groups if you use them and adjust/disable assignment groups weighting, publish/unpublish assignments as desired. Assignments can be dragged from one group to another. You can also publish/unpublish assignments here.

    • Settings → Course Details: Choose your course image. Click "Update Course Details" at the bottom of the page.

    • Settings → Navigation: adjust as desired, but make sure that "People" is NOT visible.

    • Settings → Apps → View App Configurations button: Click the gear next to "FLVS Global LTI Provider" (if you see it) and delete it! If present, it will cause errors. We use the "FLVS Global LTI Provider (TTSD)" which can't be deleted.

  3. "Cross list" your course cards from separate schools into one, following the instructions in the KB article below.

    Combining Canvas Course Cards

  4. When you are done, return to the course home screen and publish your course. Note: Students will not be able to see the course until November 15th

 

​If Using Content From Your Previous Q1 Course or Another Teacher's Q1 Course

Important: You can only bring over content from Q1 courses that you taught. If you need to bring over content from a course you didn't teach, have the teacher of that Q1 course temporarily add you as another teacher.

  1. To import content from another teacher's Q1 course, ask them to add you as a teacher. You can be removed from that course after importing what you need. If you are importing from your own Q1 course, skip to the next step.
  2. Import Q1 course content: From your NEW Q2 course home screen, click the "Import Existing Content" button on the right.
    "import existing content" button

  3. In the "Content Type" pulldown menu, select "Copy a Canvas Course"

  4. In the "Search for a course" field, search for and select the Q1 course name. Example: Math 7-Engstrom (Q1)

  5. Click the "Select specific content" radio button so you can choose the content you want to bring over from Q1. Click "Import"
    import content screen with options described in the steps above this image

  6. In the "Current Jobs" area, click "Select Content" and then choose the content you want to bring over from Q1: Settings, modules, pages, rubrics, etc. Click the → to select individual items in that area. Be sure to select "Pages" to get your course home page.

    select content screen with modules, assignments, files etc listed for selection select content screen with modules area expanded and individual modules showing.
    Checking these boxes will bring in ALL content under  Modules area expanded so individual modules can be selected.
  7. Important Notes:

    • Be sure to select "Content Settings" to save some setup time. 

    • You don't need to select the individual assignments, quizzes, files associated with a module. Selecting a module will also import any associated resources it needs.

  8. When done, click "Select Content." You will see a progress bar. If you don't see your content right away don't panic, and don't repeat the import process again. You will likely create duplicates.
    import progress bar

    "completed" message where progress bar was.

  9. After import is complete, go to your course and do the following:

    • Assignments → Set up assignment groups if you use them and adjust/disable assignment groups weighting, publish/unpublish assignments as desired. Assignments can be dragged from one group to another. You can also publish/unpublish assignments here.Note: assignments you brought over from Q1 will be in the "Imported Assignments" group which, if you are doing assignment groups weighting may impact the students' grades. You can drag them to a different group if necessary. 

    • Settings → Course Details: Choose your course image. Click "Update Course Details" at the bottom of the page.

    • Settings → Navigation: adjust as desired, but make sure that "People" is NOT visible.

    • Settings → Apps → View App Configurations button: Click the gear next to "FLVS Global LTI Provider" and delete it! If present, it will cause errors. We use the "FLVS Global LTI Provider (TTSD)" which can't be deleted.

  10. "Cross list" your course cards from separate schools into one, following the instructions in the KB article below.

    Combining Canvas Course Cards

  11. When you are done, return to the course home screen and publish your course. Note: Students will not be able to see the course until November 15th

​

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